Miscellaneous » School Policies » Absences and Excuses

Absences and Excuses

Attendance Committee: Administration, Counselors, and Teachers.

It is important that students and parents recognize the direct relationship that exists between academic achievement and school attendance. Attendance is ultimately the responsibility of the student and his/her parent or guardian. Students should strive to attend school each day and minimize time out of school. The benefit of lectures, discussions, demonstrations, interactivities, note taking, and explanations/clarifications is impossible to attain if one is absent. DHS encourages regular school attendance.

Absences and Excuses:

Excused Absences:

All student absences shall be designated as either excused or unexcused. A student shall be excused from school for the following reasons:

1. Illness
2. Death in immediate family
3. Inclement weather which would be dangerous to the life and health of the child as determined by the principal
4. Legal quarantine
5. Emergency conditions as determined by the principal
6. Prior permission of the principal and consent of the parent or legal guardian

Unexcused Absences:

Absences for reasons other than those defined above will be considered unexcused. Each Friday unexcused absences are reported to the Juvenile Court as directed by the Juvenile Judge.

Attendance Procedures

THE ENTIRE PROCESS WILL INVOLVE THE FOLLOWING:

1. School documentation (correct attendance documentation of absences / Attendance Admittance Slip 1st period and continued documentation through out the day).
2. Parent notes / Doctor notes (correct information from all parent and doctor's).
3. Student notification of absences (Student's signature in each class - Attendance Verification Notebook for absences and tardies).
4. PARENT / STUDENT NOTIFICATION LETTERS (STUDENT SIGNATURE OF INFORMATION RECEIVED WITH INSTRUCTIONS TO DELIVER NOTIFICATION TO PARENT/GUARDIAN). (IT IS THE STUDENT'S RESPONSIBILITY TO DELIVER ALL LETTERS TO HIS/HER PARENT/GUARDIAN.)

The following attendance procedures will be in effect:

1. All absences will be reported to the Juvenile Court system and the DHS Attendance Committee for action.
2. Students/Parents will be responsible and accountable for student's absences (including checking students in and out of school. Every class period stands independently. Attendance is taken every period and every absence in that period will be accounted for. Parent/students should understand; when a child is checked out of school and they miss a period the absence for that period is counted as excused or unexcused based on the reason for being absent. (Reasons stated in the above or through administrative reason).

a. Proper Parent written excuses with correct documentation. Types of excused absences are explained in the student handbook. In addition, policy states that after two days, any unexplained absence shall be marked as unexcused and the student will receive a "0" for work that day.
b. Doctor excuses must have the Doctor's letterhead with correct documentation (dates of visit and date student is to return to school). All doctor's notes will be verified by this office.
c. Providing false information of any kind including changing dates on doctor's excuses will constitute disciplinary action as stated in the student handbook.

3. Notification concerning your child's attendance will be as follows: Students will be issued attendance notification to be given to the parent during their 4th period classes (IT IS THE STUDENT'S RESPONSIBILITY TO DELIVER THIS LETTER TO HIS/HER PARENT OR GUARDIAN.)

TYPES OF LETTERS TO EXPECT:

a. 3rd UNEXCUSED ABSENCES - Official Notification to parent and notification to Juvenile Court.
b. 6th UNEXCUSED ABSENCES - Official Notification to parent and notification to Juvenile Court
c. EXCESSIVE UNEXCUSED ABSENCES - Official Notification to parent and notification to Juvenile Court. Conference with parent before the child returns to school with the attendance committee.
d. 5th ABSENCE WARNING LETTER - Official Notification to parent and notification to Juvenile Court. Conference with parent before the child returns to school with the child's disciplinary administrator.
e. 10th ABSENCE WARNING LETTER - Official Notification to parent and notification to Juvenile Court. Conference with parent and student with the attendance committee before the child returns to school. Documentation and reasons for attendance problems must be presented at this meeting to determine credit status of classes involved. After a total of ten (10) absences in any school year, medical or legal documentation may be required for absences to be excused.

Excessive Absences:

Students who are absent from class or school for more than ten (10) days per semester without just cause will not receive credit for course work. The student and his/her parent or guardian must appear before the attendance committee to show just cause why credit should not be denied. If credit is denied, the student's records will indicate I and 0 credit. Days when student is absent from school due to official suspension shall not be counted as part of the ten (10) days. After 5 absences a notice will be sent to parents as an early notification.

After a total of ten (10) absences in any school year, medical or legal documentation may be required for absences to be excused.

Please utilize STI HOME located on the Demopolis High School website to confirm your child's attendance. Through new technology, Demopolis High School is now using the School Cast program to call parents the day their child is absent. If you have any questions, please call.

School Participation Absences: Students who are away from school because of participation in official school-sponsored activities shall be marked present and allowed to make up missed school work.